Time Management
Be selective - select most important work first
Biggest, hardest and most important task
-- tackle most important task first in morning
-- plan, start and complete the task in time
Decision - Take a decision
discipline - do things to accomplish what you decided
determination - do things to accomplish what you decided
What are the most important results you have to get to be successful in your work life today?
what is the biggest task that you can compete that will make the biggest difference in your life right now?
Set the table - be very clear
Steps:
1. Decide what do you want and discuss goal and priority
2. write it down and write on paper
3. Set deadline on goals
4. Make a list of task to complete the goals
5. organise list into plan - create a checklist, priotise and order it
6. take action on your plan - execute it
7. Do something that makes you closer to goals everyday
-- Take a clean sheet of paper and make a list of 10 goals
- choose a goal that will have highest impact on your life and plan to execute it everyday
Plan everyday in advance
80/20 rules - of all tasks, 20% are the most important and get more benefit than 80% rest.
-- make a list of goals, activities, projects and responsibilities and then prioritised based on 80/20 rules
-- spend more time on 20% that matters most
consider the consequences
long term thinking improves short term decision
There is never enough time to do everything but you have enough time to complete most important work
what are my highest value activity
What can I do and only I do, that if done well, will make a real difference.
what is the most valuable use of my time right now?
-- Review your list of task regularly and find out which one have greatest consequences?
Practise zero base thinking- Zero-Based Thinking gives you the opportunity to start over. Some things in life simply aren’t worth continuing.
select one activity to abandon
You then place an A, B, C, D, or E next to each item on your list before you begin the first task.
An “A” item is defined as something that is very important, something that you must do. This is a task that will have serious positive or negative consequences if you do it or fail to do it, like visiting a key customer or finishing a report that your boss needs for an upcoming board meeting. These items are the frogs of your life.
If you have more than one A task, you prioritize these tasks by writing “A-1,” “A-2,” “A-3,” and so on in front of each item. Your A-1 task is your biggest, ugliest frog of all.
“Shoulds” versus “Musts”
A “B” item is defined as a task that you should do. But it has only mild consequences. These are the tadpoles of your work life. This means that someone may be unhappy or inconvenienced if you don’t do one of these tasks, but it is nowhere as important as an A task. Returning an unimportant telephone message or reviewing your e-mail would be a B task.
The rule is that you should never do a B task when an A task is left undone. You should never be distracted by a tadpole when a big frog is sitting there waiting to be eaten.
A “C” task is defined as something that would be nice to do but for which there are no consequences at all, whether you do it or not. C tasks include phoning a friend, having coffee or lunch with a coworker, and completing some personal business during work hours. These sorts of activities have no affect at all on your work life.
A “D” task is defined as something you can delegate to someone else. The rule is that you should delegate everything that someone else can do so that you can free up more time for the A tasks that only you can do.
An “E” task is defined as something that you can eliminate altogether, and it won’t make any real difference. This may be a task that was important at one time but is no longer relevant to you or anyone else. Often it is something you continue to do out of habit or because you enjoy it. But every minute that you spend on an E task is time taken away from a task or activity that can make a real difference in your life.
1. Review your work list right now and put an A, B, C, D, or E next to each task or activity. Select your A-1 job or project and begin on it immediately. Discipline yourself to do nothing else until this one job is complete.
2. Practice this ABCDE Method every day for the next month on every work or project list before you begin work. After a month, you will have developed the habit of setting and working on your highest-priority tasks, and your future will be assured!
Focus on the Key Result Areas
what one skill would have greatest impact on positive impact on my career?
Grade your key result areas and determine your one key skill
Get feedback from your boss, coworkers and family
